EDMS
EDMS
If your goal is to go paperless, then consider using an electronic document management system (EDMS). An EDMS lets you scan everything from receipts to employee handbooks for storage and use online. The right system can make your business leaner, more agile, providing ready access to information, streamlined document handling, and automated workflows.
Electronic document management systems contain tools for:
Creating digital files and converting paper documents into digital assets
Easily sharing digital documents with the right knowledge workers
Centrally organizing documents in standardized file structures and formats
Storing and accessing information for more efficient use
Securing documents according to standardized compliance rules
Using electronic document management systems allows businesses to exercise much more control over the security of their records. In comparison to traditional paper record filing systems, the use of an EDMS allows system administrators to control and limit access to documents down to a user-based level, helping to keep sensitive information in the hands of only those who need it.
Electronic document management systems also allow businesses to add an extra layer of security to their documents. While a paper filing cabinet can be sometimes secured using locked drawers, a simple lock is all that stands between potential thieves and your confidential records. With an EDMS you can limit access to employees with proper credentials, plus your data can also be encrypted to ensure that even if a company PC or server is compromised, the information is still protected from misuse.
